My firm, AJR Bookkeeping & Admin Services is a professional firm and I am a member of the Institute of Certified Bookkeepers.

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As a member of the Institute of Certified Bookkeepers (ICB), I:

• Am constantly kept up to date with new and updated laws and requirements.

• Am able to access continuing professional education opportunities.

• Have the required Professional Indemnity Insurance in relation to services I provide to you.

• Have access to resources and support services as and when required.

• Adhere to the ICB professional code of conduct.

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AJR Bookkeeping & Admin Services Responsibilities:

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The bookkeeping services I provide to you will be performed by me at our office or at your office and also remotely.

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I will provide or utilise an established specific user access to your software and systems to enable my processing and the identification of the work performed.

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A detailed Client Engagement Letter will be issued and will include my understanding of the services that I am required to perform for you:

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Bookkeeping Services

• Entering and/or verifying the entry of customer and supplier invoices into accounting software (this includes verifying customer/supplier ABN and GST registration status).

• Entering and/or verifying the entry of payments and receipts from bank and other electronic methods.

• Emailing / communicating any queries related to the accounts for the period.

• Ensuring the correct integration of different business systems into the accounting record (for example, point-of-sales systems or add-on solutions).

• Reconciliation and/or verification of all bank, loan, and credit card accounts.

• Reporting Balance Sheet, Profit and Loss and other reports as required.

• Reporting outstanding debtors and creditors (if applicable).

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Payroll

• Administer the employee onboarding system (TFN Dec., SuperChoice, Personal Details).

• Setup employees in payroll system.

• Prepare payroll weekly/fortnightly/monthly, including STP reporting to the ATO.

• Email payslips to employees on completion of pay run upon the receipt of your authority.

• Monitor employee entitlements.

• Advise you of Superannuation Guarantee obligations and arrange for payment and submission of Superannuation data.

• Lodge Tax File Number declarations.

• Review, advise and lodge PAYG Withholding and Superannuation guarantee obligations upon receipt of your authority.

• Reconcile End of Year wages & subsidiary accounts, including certifying WorkCover Rateable Remuneration, TPAR upon receipt of authority from [name of relevant person].

• Report lodge STP Finalisation, including employee income statements, upon receipt of your authority.

• Finalise the payroll year (if applicable).

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BAS Services

• Review and report on monthly/quarterly BAS.

• Email reports and declarations to you.

• Lodgement of BAS upon receipt of your authority.

• Monthly/Quarterly/Yearly GST reconciliation and relevant BAS adjustments.

• Liaise with the accountant as to any end of month journals or adjustments.

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EOFY

• Prepare and Review end of year reports.

• Provide accountant with information as required for year end.

• Liaise with the accountant as to any end of year journals or adjustments.

• Ensure essential and required business records are maintained and stored for the financial year.

• As applicable, execute new financial year processes.

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Other Services

• Analysis and advice on Industry Award (access to HR specialists can be arranged for expert advice in this area).

• Consulting/Training of staff in accounting software.

• Budget planning.

• Other: As agreed with you as part of our Service Packages.

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If additional work is required beyond the items listed above, then I require the scope of work required to be specifically outlined to me. I will confirm additional instructions in writing (email) before commencement of the work. If this work is outside my experience or competency, I shall discuss with you how to ensure the work is performed appropriately including seeking assistance from a person who holds the expertise.

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“Client & Business Owner” Responsibilities

You will provide access to the relevant business records, as discussed.
This may include paperwork relating to the transactions for the month or quarter.

This may include:

• Ongoing access to the Business Software.

• Bank statements (set up automatic bank feeds directly to accounting software).

• Credit card statements.

• Cheque books.

• Receipts/invoices.

• Bank deposit books or relevant bank transfer information.

• Separate authorisations for payroll services.

• Answers to queries as required.

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Please note:

• Unless otherwise discussed and agreed upon, it is your responsibility as the business owners for the maintenance and accuracy of business records and availability of records either for my processing or for verification and provision to authorities if required.

• I may request source documents for some items and process transactions based on the information provided by you, which does not necessarily include all source documents.

• It is a requirement that you must hold copies of all relevant documentation in compliance with the ATO standards.

• It is a requirement by the ATO that ABNs of suppliers be checked at least once a year to ensure that they are valid.

• All relevant documentation and information required to allow me to prepare and produce financial reporting to comply with legislative requirements must be received 14 days prior to due lodgement dates. I will not be liable for any penalties incurred if documentation and information has not been provided.

• A separate signed authority must be provided to me if I am engaged in making payments on your behalf.

• A separate specific authority form must be provided to me for each lodgement of documentation with the ATO; I will provide this form to you before each lodgement.

• You authorise me to contact your Tax Agent via email and phone as required and will provide their full details.